Type of Appointment: Full Time, Probationary

Job Classification: Accountant III

Anticipated Hiring Range: $5,877 - $7,453 per month

Work Schedule: Monday-Friday; 8:00am - 5:00pm


THE DEPARTMENT:

Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. University Accounting Services is responsible for all accounting and related financial activities of the University. Such activities include, but are not limited to, the management, controls, and reporting of the financial operations of the University. The area of General Accounting works closely with Accounts Payable and Student Accounting and Cashiering Services, and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. University Accounting Services plays a key role in the operations, enhancements, and upgrades to the campus PeopleSoft Administrative applications. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office.

DUTIES AND RESPONSIBILITIES:

• Analysis, design, conversion, testing, integration, and enhancement of various PeopleSoft financial administrative systems.
• Key active member of the finance team participating in all related activities. Activities include the stabilization and enhancement of the systems, on-going operational and maintenance activities, and oversee day-to-day activities of the finance system.
• Coordinate closely with the information technology, budget, student aid, procurement, general accounting, and other departmental staff to implement improvements and modifications.
• Coordinate, plan, oversee, assist, maintain and update the development of PeopleSoft Campus Desk Procedures Manual.
• Oversee the derivation of transactions to the Financial Information Record Management Systems (FIRMS) and Generally Accepted Accounting Principals (GAAP) business unit.
• Monitor CMS nightly scheduled processes in the Common Financial System.
• Maintain account and fund chartfields, reporting trees, ledger closing rules, attributes and legal and GAAP business unit combo edits.
• Maintain and perform periodic segregation of duties audits of the standard user roles in the Common Financial System.
• Responsible for monitoring and analysis of general ledger and subsidiary ledger transactions in the CSU Operating Fund, Auxiliary Enterprise Funds, and other Trust Funds; and various financial authorization notices issued by the Chancellor’s Office and the State Controller.
• Prepare appropriate journal entries and account reconciliations and analysis, as required; such as the State Administrative Manual (SAM99) Reconciliation Report to the State Controller's Office to ensure accuracy and completeness of transactions posted by the campus and SCO.
• Prepare monthly accounts receivable/billing reconciliation for non-student activity to ensure general ledger and subsidiary ledger are in agreement and all transactions are accurately recorded.
• Review and analyze operating expenditures and revenues for accuracy, completeness and appropriateness of recording based on CSU guidelines.
• Review and analyze reserves for Funds operated outside of the State Treasury system in accordance with CSU policies and standards. Serve as a key technical advisor to the Accounting Manager, suggesting solutions to problems to be communicated to the Chancellor's Office, or the campus community, when applicable.
• Disseminate legal accounting and technical information received by the Chancellor's Office to appropriate personnel, when applicable.
• Oversight of University Trust Funds, including: establishment of new trust funds per completed Trust Fund Agreements; monitor, analyze and report on account activity; prepare appropriate journal entries, when applicable.
• Coordinate IRS audits of the Systemwide Revenue Bonds between the University, ASI and Enterprise Foundation; and act as campus contact regarding the request for bond closure documents from the Chancellor's Office. Coordinate, plan, oversee and assist in the development of new and modified business processes for the California State University (CSU) Revenue Management Program (RMP) in accordance with the CSU policies, standards and definitions outlined in Executive Order 1000.
• Develop and implement new methods and procedures, revise and streamline current practices and procedures over general accounting and other University accounting areas.
• Effectively present ideas and concepts in written and verbal formats using consultative and facilitative skills to gain consensus.
• Oversee, train, and distribute work assignments and provide ongoing feedback to general accounting staff.
• Learn, review and analyze various reports and reconciliations prepared by the general accounting staff, including, but not limited to: bank account reconciliations, revolving fund reconciliations, payroll accounts receivable reconciliations, Plan of Financial Adjustments (PFA's), monthly SCO payroll reconciliation, petty cash audits, and journal entries.
• Monitor record keeping for all electronic reconciliations and paperwork, ensuring accuracy and compliance. Implement and enhance processes in an electronic, paperless environment.
• Provide feedback and aid in the preparation of performance reviews for Accounting Manager's signature.
• Interface with all departments of the university and related entities to gather and analyze financial information.
• Prepare financial reports and ensure that the accounting system is in compliance with legally mandated accounting and FIRMS requirements.
• Coordinate with the GAAP and Tax Accounting area to assist in the annual audited financial statements, including the preparation of working papers and related journals to convert Legal basis data into GAAP accrual basis.
• Review, and submit claims for, unclaimed property held with the State Controller's Office.
• Coordinate and oversee all aspects of the month-end and year-end legal ledger close for the campus.
• Maintain the campus legal year-end closing schedule to ensure all internal and external campus deadlines are met.
• Prepare due to/from reconciliations; interfund transfers; account analyses; abnormal balance reviews; and make final adjusting entries to close the legal accounting records.
• Prepare and submit year-end Legal Financial Reporting package to the State Controller's Office and Chancellor's Office. Additional duties, as assigned.

QUALIFICATIONS:

• Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities
• Driver License, Valid and in State Valid CA Driver's license with insurance.
• Equivalent to five years of professional level accounting experience
• Knowledge: Extensive knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.
• Abilities: In addition to those at the Accountant I and II levels, ability to prepare complex financial statements and reports; understand and interpret laws and rules; communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non-Accountants

PREFERRED QUALIFICATIONS:

• Experience in financial analysis and reporting in a FASB/GASB higher education environment
• University/non-profit setting using PeopleSoft applications
• MBA or CPA 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,877 and maximum $8,561 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.