California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
The Accounting Services department's main function is reviewing, analyzing, and recording the financial data for the University. We are responsible for monthly and year-end closing of accounting records and preparing this information for reporting to the CSU Chancellor's Office and various state agencies. In addition, we are proud to service the University departments by providing guidance and training as needed. The areas of responsibility include General Ledger, Billings, and Receivables, Trust Funds, Chart of Accounts, Audits, and Cash Management.
The Auxiliary Accountant I is essential in the oversight of Auxiliaries’ resources, guiding campus departments on the proper use of funds, and maintaining financial integrity through sound accounting practices. This position is the primary contact person for the campus departments on Auxiliaries’ general ledger transactions. This position plays a key role in the month-end, quarter-end, and year-end closing process. Work assignments typically include some or all of the following: prepare audit schedules and PBCs; reconcile reports and financial data with financial statements on file; correct and reconcile account balances to external data; prepare journal entries; resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles; prepare routine financial reports and statements; and provide input to the documentation and maintenance of business processes, standards and procedures.
The responsibilities and essential functions include the following, but not limited to:
- Assist with the year-end closing and audit process including recording year-end journal entries and preparing external auditor’s requests. Examine financial data for completeness, accuracy, and conformance with policies and procedures.
- Prepare monthly bank reconciliations for Auxiliaries and ensure that any discrepancies are researched and cleared timely.
- Prepare liabilities and revenues accounts reconciliations for Auxiliaries and apply accounting knowledge and understanding of GAAP to identify problems and recommend corrective actions.
- Process transfers of expenses/funds for campus Auxiliaries in accordance with CSU/campus policies and Auxiliaries’ guidelines. Resolve problems associated with incorrect entries and provide guidance according to accounting principles.
- Prepare journal entries where applicable including but not limited to monthly accruals and journals required for correcting monthly reconciling factors.
- Complete special assignments and other duties as requested from Associate Controller and University Controller.
- This position is full-time, non-exempt and probationary (with the possibility of converting to permanent).
First Review Deadline:
- This position will remain open until filled. The initial review of applications will begin on October 5, 2021.
- Summer schedule: Monday through Thursday (7:00 am - 5:30 pm)
- Academic year schedule: Monday through Friday (8:00 am – 5:00 pm)
- Weekends and evenings may be required.
- General knowledge of Generally Accepted Accounting Principles (GAAP).
- office methods and procedures.
- statistical and mathematical presentation of data.
- advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
- Ability to interpret and follow instructions and policy guidelines.
- analyze financial and statistical data and draw conclusions.
- utilize problem solving techniques.
- establish and maintain effective working relationships with others.
- and communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.
Education and Experience
- Equivalent to a Bachelor’s degree with a major in accounting, business administration, finance, or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
- CSU accounting and reporting experience.
- Knowledge of Auxiliary Accounting policies and procedures.
- Experience with ERP system, such as PeopleSoft.
- Excellent interpersonal, oral and written communication skills.
- Analyze and resolve business or accounting problems
- Willingness and the ability to work within a large team environment
- Interact with all levels of the organization and communicate with a culturally and ethnically diverse campus community
- Microsoft Windows Office experience including Word, Excel, and Outlook email software; Peoplesoft Enterprise Systems.
- Experience with account reconciliations (i.e. bank and balance sheet accounts) and month-end and year-end close processes.
- Previous experience in higher education.
Anticipated Hiring Range: $3,775 - $5,000 per month
Hiring Range: $3,775 - $7,073 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)