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Executive Director and Chief Procurement Officer (Administrator III) / Procurement & Contracts

Apply now Job no: 504939
Work type: Management (MPP)
Location: San Bernardino - San Bernardino Campus
Categories: MPP, Administrative, At-Will, Full Time, Student Services

 

About CSUSB

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want

Department Summary

Procurement and Contracts (Purchasing) is responsible for all purchases and contracts made by the University.  The Purchasing staff assists the campus community with their purchasing needs and acts as a liaison with vendors and service providers.  Purchasing issues purchase orders, agreements, memorandums of understanding (MOU), a fee for service agreements and contracts, coordinates and evaluates bids, obtains quotations for needed goods and services, and manages the office supplies contract and the procurement card program.

Required Application Materials

All applicants must submit:

1) a letter of interest or cover letter.

2) a Current resume or curriculum vitae.

3) Three professional references who can provide assessments of your professional experience, accomplishments, and prospects for success in this position.

Job Summary

 The Executive Director and Chief Procurement Officer reports to the Associate Vice President for Finance and Administrative Services and serves and the chief procurement officer for the California State University, San Bernardino (CSUSB).  The incumbent leads, directs, and participates in efforts that lead to cost optimization, improved quality, and enhanced innovation through the development of strategic sourcing initiatives, development of metrics/measurable goals for Procurement, risk mitigation, effective contracting, negotiation tools, and specification development. He/she must be someone whose focus on collaboration both within the University and with our suppliers enables the sourcing team to deliver quality contracts and procurement services at the most favorable cost.

This position conducts University-wide, high profile, complex, and/or first-time commodity/service contract negotiations and uses exceptional negotiating skills to bring success to the University and staff. He/she must work closely with Legal Counsel, Risk Services, and Financial Services to ensure effective contracting processes and templates are implemented as appropriate. This role will develop standard processes and expected levels of execution related to the development of functional and category strategic sourcing programs and will oversee the execution of vendor selection. In addition, the Executive Director develops and implements procurement strategies for the University. This position requires analyzing market trends and benchmarks for the best practice and assists with specification development. The Executive Director and Chief Procurement Officer will be responsible for strategic cost management requiring extensive cross-functional interface within the University and administration and will furnish procurement analysis and cost data for planning, budgeting, and other functional duties. The position is the primary conduit for the multiple Consortium partnerships of the University. The Executive Director and Chief Procurement Officer use his/her knowledge of spend and technology to drive the best value for the University. 

The Executive Director and Chief Procurement Officer acts in a consultative role with management throughout the University by determining how the Procurement organization can assist each department in achieving their goals by understanding each department's unique purchasing needs and budgets and developing sourcing plans and strategies that best meet those needs. He/she also collaborates with other management staff on improvements to procurement processes and policies. The Director manages the teams responsible for sourcing of all commodities and services by providing oversight in team members' efforts in market assessments, RFP, bid strategy developments, supplier negotiations, e-procurement, Procurement Card program, and contract development and implementation activities. The position leads, mentors, and motivates team members and provides direction and training to the team to improve members' skills.

Key accountabilities include:

  • Leading the creation of a comprehensive and integrated strategic procurement and sourcing function with appropriate staffing, systems, technology, sourcing contracts, processes, tools, policies, and reporting.
  • Building engagement with the University community in the adoption of improved procurement services and enhancing relationships with diverse internal and external stakeholders.
  • Serves as the primary delegate to the systemwide procurement officers forum (CPOA)
  • Negotiating effective and commercially sound contracts and strategic supplier arrangements.

Employment Status: Full-time, At-Will, 'Exempt' position, included in the Management Personnel Plan (MPP).

Application Review Deadline: This position will remain open until filled. Applications will be reviewed on an ongoing basis.

Key Qualifications

  • Comprehensive and detailed knowledge of university infrastructure, policies, and procedures or in an organization with similar complexity is required.
  • Proven ability to interpret and apply policies and procedures independently and to use judgment and discretion is required.
  • Strong competency in fiscal management and the ability to use campus Enterprise Systems to obtain the necessary information is strongly desired.
  • A thorough mastery of English grammar, punctuation, and spelling is required along with the ability to effectively write and present reports, minutes, and other documents in a professional manner are required.
  • Expertise in using office software, technology, and systems including but limited to Microsoft Word, Excel, Outlook, PeopleSoft, and other standardized office equipment is required.
  • The ability to multitask and manage multiple initiatives simultaneously is required.
  • Proven ability to establish and maintain cooperative working relationships and work effectively both independently and/or as part of a team is required.
  • Skill in planning and performing research and participating in the development, alternation, implementation, and evaluation of the organization's programs, policies, and procedures.

Preferred Qualifications

To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Abilities: 

  • Ability to understand and define internal and external stakeholder requirements.
  • Ability to use tact and diplomacy to effectively handle a broad range of high-level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University.
  • Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Ability to effectively communicate information clearly and understandably, both verbally and in writing.
  • Ability to interpret, communicate and apply policies and procedures.
  • Ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures.

Skills: 

  • An inclusive leadership style and demonstrated collaborative working relationships
  • Strong business intelligence and commercial acumen.
  • Strategic and creative mindset.
  • Sound project management and operational planning skills.
  • Excellent communication and negotiation skills
  • Organizational and time management skills.
  • Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, Internet as well as online calendaring and email.
  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude are highly desired.  

Education and Experience

Education:

  • Applicant must possess the equivalent to a four-year degree from an accredited college or university. Business, Finance, or related field. 
  • A professional designation such a Certified Purchasing Professional (CPP), Certified Professional Property Manager (CPPM), Certified Professional Buyer (CPPB) is preferred. 

Experience: 

  • Applicants must possess at least three (3) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. 
  • Demonstrated experience in developing and managing strategic procurement services in a comparably large and complex environment.
  • Experience in higher education is preferred.

Salary:

Anticipated Hiring Range: $8,000 - $11,000 per month (Depending on experience and qualifications)

Classification Salary Range: $6,250 - $18,750 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

 

 

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