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Academic Budget and Planning Lead Analyst (Administrative Analyst/Specialist - Exempt II), Budget and Planning

Apply now Job no: 513240
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time




California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want


Department Summary

The Office of Academic Budget & Planning supports the Division of Academic Affairs in the areas of budget management, staffing, and space planning. Academic Budget and Planning effectively allocates resources to colleges and other academic units within the division of Academic Affairs in support of student learning and success and to support faculty and staff development and success.

Job Summary

Under the general direction of the Director of Academic Budget and Planning, the lead analyst in the Academic Budget & Planning department independently coordinates, organizes, analyzes the division budget and assists with multi-year financial projections for colleges and support areas. Ensures expenditures adhere to university and system-wide policies and procedures. Compiles the Division's resource allocations and the financial assessment of funds. This position provides day-to-day program and organizational support to administrative managers and department coordinators in various colleges and non-college units within the division. This position requires excellent communication and interpersonal skills as it is the liaison to Human resources, and Faculty Affairs for noncollege units within the division, as well as the liaison to Procurement, Accounts payable, Payroll, and outside vendors/contractors. These communications and interactions may include sensitive and confidential information.

Responsibilities include, but is not limited to:

  • Assist the Director with division space planning including maintaining the division space inventory, development of forms, and processing of work orders relating to renovations, moves, and furniture planning.
  • Lead analyst in the Academic Budget & Planning department.
  • Primary contact for DACs requests Cost recovery plans, and CIA requests, and leads the annual property inventory.
  • Independently coordinates, organizes, analyzes the division budget and assists with multi-year financial projections for colleges and support areas.
  • Ensures expenditures adhere to university and system-wide policies and procedures. Compiles the Division's resource allocations and the financial assessment of funds.
  • Assists with Space planning and is the division liaison to Faculty Affairs, Human Resources, and various other units on campus. 
  • Proficiency in MS Excel, Word and Outlook. Also HR information systems such as PS, PageUp, Cherwell and faculty additional pay reauthorization system.
  • Provides budget and administrative training, guidance and consultation to directors, AVPs, and administrative support.
  • Understanding of state laws, system guidelines, and campus policies and procedures and the ability to apply this information as well as provide guidance to others.
  • Oversee maintenance of the Academic Budget and Planning webs.
  • This position provides day-to-day program and organizational support to administrative services managers and department coordinators in various colleges and non-college division units. 


Employment Status: Full-time, Probationary, "Exempt" position (with the possibility of converting to permanent). 

Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on May 13, 2022.


Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications

  • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
  • Knowledge of and ability to apply fundamental concepts.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit, which requires strong communication and interpersonal skills.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Working knowledge of operational and fiscal analysis and techniques.
  • Working knowledge of budget policies and procedures.
  • Ability to take the initiative and independently plan, organize, coordinate, and perform work in various situations involving numerous and diverse demands.
  • Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications.
  • Ability to make independent decisions and exercise sound judgment.
  • Ability to train others on new skills and procedures and provide lead work direction.
  • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Demonstrated expertise in and advanced knowledge of public and business administration principles, problems, methods, and operational and fiscal management.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.


Education and Experience

  • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four years of related experience.


Preferred Qualifications

  • Master's degree preferred.
  • Experience in higher education environment.
  • Proficiency with IT systems such as PSHR, Data Warehouse, etc.



Anticipated Hiring Range: $6,000 - $6,500 per month

Classification Salary Range: $4,693 – $8,489 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.


Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

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