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Research Analyst (Administrative Analyst/Specialist, Exempt I), Sponsored Programs Administration

Apply now Job no: 518711
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Research



California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want


Department Summary

In support of California State University, San Bernardino's (CSUSB) research, creative, and scholarly activities, the Sponsored Programs Administration office provides post-award financial and compliance oversight of funded grants and contracts from award issuance to close out.

Job Summary

Under the direction of the Director of Sponsored Programs Administration, the Research Analyst (RA) will act as a post award liaison for principal investigators/project directors (PI/PD) and will require close collaboration with campus and auxiliary personnel, sub-recipients and/or subcontractors, federal grant officers, state agency administrators, and other CSU campuses. The Research Analyst (RA) will independently perform timely, compliant, post award administration on an assigned workload of multiple moderately complex grants and contracts in accordance with sponsor specific regulations, OMB 2 CFR 200, and institutional policies and will have direct responsibility and accountability for work results.

Responsibilities include, but are not limited to:

Project management:

  • Will be a point of contact, for PI/PD, related to all post-award issues, policy and procedural matters related to their assigned workload of projects, to ensure compliance with applicable regulations and funding terms and conditions
  • Perform work in situations where numerous demands are involved and will determine approaches to project management, prioritize and oversee an assigned workload of projects.
  • Review award documents to develop award notifications according to established award set-up procedures.
  • Review critical award attributes including indirect costs and input /update in the CFS Grant Module.

Financial oversight:

  • Provide financial oversight of an assigned workload of grants and contracts in accordance with funding agency terms and conditions, institutional policies and processes, and OMB 2 CFR 200 from notice of award to closeout.
  • Conduct account analysis, budget variance analysis, review of financial statements, queries of expenditure transactions, and encumbrances to identify and resolve problems.
  • Prepare no cost extensions, carryover, and request of unexpended balances from funding agency.
  • Prepare budget adjustments or modifications, cost transfers, journal entries and generate requests to funding agency for approval and/or for processing in Peoplesoft.
  • Conduct regular meetings with PI/PD to address discrepancies, resolve deficits, recommend solutions, anticipate future problems, and advise on corrective transactions as needed.

Project expenditure authorization and compliance:                                                                                                            

  • Utilize agency regulations, OMB 2 CFR 200, and institutional policies to analyze, oversee, review, and authorize various transactions, expenditure documents, travel claims/advances, and contracts.
  • Determine funds availability, adherence to budget, allowability, allocability, and compliance with agency, institutional regulations and policies.

Contract development and administrative oversight of contractual, procurement and reporting requirements: 

  • Compile all required supporting documentation, certifications, eligibility requirements and approvals to develop and issue project related external subawards and subcontracts.
  • Review and approve purchase requisitions for allowability and adherence to agency funding terms and conditions.

Collection of Cost Sharing documents and Effort Reports:

  • Provide advice and guidance to PI/PD and project staff for collection of acceptable documents needed to certify the cost sharing and effort reports, collect on a monthly/quarterly basis, and meet with project staff and internal and/or entities as needed to follow up on collection of documents. 
  • Collect and track cost share commitments/ documents and effort reports to ascertain allowability, accuracy and compliance with awarded budget, with regulations applicable to the funding agency and institutional policies, and compute appropriate value to be documented.
  • Monitor, maintain, and archive cost sharing and effort documentation in project file and ensure that accurate and allowable documentation is submitted to the funding agency during the invoicing process, audit, or at close out.

Conduct Project Close Out:

  • Conduct award close out in accordance with funding agency/institutional policies and record retention management to ensure contractual obligations and compliance requirements are met.

Performs other related duties as assigned:

  • Attend agency sponsored workshops and/or training to enhance capability through greater understanding of agency regulations and requirements.
  • Participate in site visits, financial exams, desk reviews and audits conducted by internal and agency auditors as needed.
  • Participate in training sessions to PIs and campus.


Employment Status: Full-time, Exempt, Probationary with the possibility of converting to permanent.

Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning September 29, 2022.


Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications

  • Excellent communication and interpersonal skills (including being a good listener) to interact and communicate effectively with faculty, staff, students, and external constituencies, both verbally and in writing.
  • Applicants must have general knowledge and understanding of accounting basics and financial record keeping methods, procedures, and practices.
  • Excellent attention to detail, problem solving skills, and ability to work independently.
  • Ability to oversee multiple tasks with competing timelines and deliverables.
  • Experience in interpreting contacts, developing, and monitoring budgets and/or contracts, accounting, fiscal reporting, and government compliance.
  • Ability to review financial documents for accuracy, completeness, validity, and adherence to regulations.
  • Must have excellent organization and strong interpersonal, communication and writing skills.
  • Must be dependable, self-motivated and detail oriented.
  • Experience working in a diverse team environment and possess excellent customer service skills.
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
  • Ability to train others on new skills and procedures and provide lead work direction.

Education and Experience

  • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience.

Preferred Qualifications

  • Experience working in an academic research administration setting.
  • Experience with PeopleSoft Common Finance System.
  • Experience in managing various types of award mechanisms including grants, contracts, subcontracts, and cooperative agreements.
  • Familiarity with 2 CFR 200 Uniform Guidance (UG) /Office of Management and Budget (OMB) circulars applied to Federal grants.
  • Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA).



Anticipated Hiring Range: $4,170 – $5,000 per month

Classification Salary Range: $4,170 – $7,545 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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