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Administrative Assistant/Pathways to Success Title IV (UEC)

Apply now Job no: 521620
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Full Time, On-site (work in-person at business location)

 

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, “non-exempt”, benefited position through September 30, 2023 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. 

First Review Deadline

This position will remain open until filled. Applications will be reviewed beginning 12/7/2022.

Typical Activities

Under minimal supervision of the Project Director, the Administrative Assistant will work independently to:

Assistance to Faculty, Staff and Students: Will answer phones and serve as a source of information for the Pathways to Success Program; explain policies and procedures; answer questions and provide information and referrals; schedule appointments; maintain appointment calendars, confirm appointments

Recordkeeping: Receive and review compliance documents for completeness and accuracy; maintain and update program files and records; compile data for mailing list. Build and maintain internal controls compliance manual.

Information Management: Assist in preparing materials and handouts for project use; distribute materials to program participants; contact by mail or telephone program participants who have incomplete files or other compliance documents. Establish and maintain project equipment inventory; Check voicemail

Clerical: Maintain program participant and office files; compose routine correspondence and memos; assist in designing forms and brochures; maintain compliance files; take phone messages.

Computer Operations: Input computer information, including program participant data; verify data accuracy; assist in developing parameters for database use; produce reports using spreadsheet, word processing, desktop publishing, and database applications.

Coordination: Coordinate meetings of the Program staff and participants.

Office Maintenance:  Ensure materials are up to date and restocked, inventory for office and library

Miscellaneous: Perform other duties as indicated by the Director.  Assist other project participants with special projects upon request.  

Minimum Qualifications

  • Education: Applicants must possess a high school diploma or equivalent; some college desirable.
  • Experience: Equivalent of one year of experience in general office clerical work, preferably in a student services setting involving direct contact with diverse students and staff
  • Other:  Knowledge of: office environment principles, practices and procedures; telephone etiquette; highly effective oral and written English communication skills; grammar, spelling, vocabulary and punctuation proficiency, interviewing techniques; general office practices computerized record keeping and financial software programs.   Ability to: Compose routine correspondence; deal effectively with staff and the public; learn Federal regulations; learn University Enterprises Corporation at CSUSB policies and procedures; work independently; follow written and oral directions; file; type; handle confidential and sensitive information; compile data for reports; perform arithmetic computations of average difficulty.   Proficiency in the latest versions of Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint) is required.
 

Benefits Include:

  • Medical, Dental, Vision, Flex Cash option
  • CalPERS Retirement and CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays & Personal Holiday
  • Vacation and Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation, Unemployment Insurance, State Disability Insuranc

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce.  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability.  You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
 

EEO AA Policy Statement 

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

 

 

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