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Senior Grants and Contracts Officer (Administrative Analyst/Specialist - Exempt III), Research & Sponsored Programs - Internal Only

Apply now Job no: 523279
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)


Job Summary:

Under general direction of the Senior Director of Research and Sponsored Programs, this position performs highly complex sponsored programs functions which have very broad impacts not only to campus research initiatives but potentially to the whole CSU system. The functions of this position is critical to the success of the university’s extramural funding campaign initiatives. The incumbent will have high-level and specialized functions involving the analysis and interpretation of request for proposals/funding opportunity announcements, compilation of proposal components and related documentations, application, compilation, compliance, and presentation of complex data and information.

The Analyst/Specialist plays a central role in ensuring timely submission of compliant and accurate proposals, timely review, and negotiation of awards (grants, contracts, subcontractors, cooperative agreements, etc.) and related sponsored programs documents, and responsible, accurate and ethical conduct of all pre-award activities, focusing on integrity and compliance in all areas of research and creative activities.

Duties and Responsibilities

  • Serve as a key technical advisor to faculty, executives, management, and staff in all aspects of proposal preparation and submission to ensure university’s eligibility to submit, compliance with agency submission requirements, and successful submission of fundable proposal.
  • Lead/co-lead the development and improvement of research and sponsored programs by monitoring current and proposed federal and state policies and regulations, and using substantial judgment in performing analysis, interpretation, integration of information and data in the development, review and update of sponsored programs policies and procedures at CSUSB
  • Serve as first reviewer of all award agreements, ensuring UEC and CSUSB can comply with award terms and conditions and negotiating terms and conditions to align with university policies, processes and procedures.
  • Develop training programs, prepare materials, and lead/co-lead workshop presentations and training sessions to support faculty grantsmanship and professional development.
  • Perform other special projects which include independently managing and implementing highly complex projects and business solutions with broad scope within and outside the CSUSB. Impact is often both at the campus and systemwide level.

Minimum Qualifications: Required Education and Experience

  • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS five to six years of related experience.

Required Qualifications

  • Advanced-level expertise in research administration, primarily in grants development and pre-award administration.
  • Extensive experience in RFP/solicitation review and interpretation.
  • Extensive experience in the development of complex budgets, proposal review and submission to various funding agencies.
  • Demonstrated working knowledge of, or Fastlane, Cayuse, and other submission portals.
  • Extensive knowledge of 2 CFR 200/Uniform Guidance, federal and state regulations.
  • Training and experience with award/contract review and negotiation.
  • Excellent written and oral communication skills, including the ability to adapt communication style to varying audiences; excellent organizational skills and ability to compose clear and detailed correspondence, reports, and guidance.
  • Strong ability to organize and plan workload and projects, including handling of multiple priorities while making independent decisions and exercising sound judgement; ability to train and lead others to do the same.
  • Proficiency in balancing regulatory compliance requirements and practical needs and limitations.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group, including committees, governing local, state, and federal agencies.
  • Proficiency using standard office software such as MS Word, Excel, Outlook, as well as Trello, and other relevant project management software.

Preferred Qualifications

  • Extensive training and experience in Pre-Award Administration in a university setting.
  • Experience includes, but not limited to, RFP review and analysis, development of complex proposal budgets, proposal review and submission.
  • Extensive knowledge of Uniform Guidance and CSU policies and procedures.
  • Extensive knowledge and experience using Cayuse424. Certified Research Administrator.
  • At least five (5) years sponsored programs administration experience in a university setting.

Compensation and Benefits:

Anticipated Hiring Range: $6,322 - $8,750 per month

Classification Salary Range: $6,322 - $12,285 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/Probationary  

Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

The application deadline is February 2, 2023

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.


CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at


CSUSB is a smoke and tobacco-free campus.  See policy at

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at:


Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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