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Administrative Coordinator/ITLS (UEC)

Apply now Job no: 536638
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Child/Youth Education and Development, Temporary, Full Time, On-site (work in-person at business location)


About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Full Time, Non-Exempt, Benefited position through June 30, 2024  (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Salary: $2,950.00-$3,294.00 per month

Location: San Bernardino

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 7:30AM-4:00PM though some nights, weekend work may be required. 

First Review Deadline

This position will remain open until filled. 

Typical Activities

Under minimal supervision of the ITLS Director, the Administrative Coordinator will work independently to:

    • Perform a variety of clerical tasks including inputting data on computer; answer telephone, filing; copying; and run errands.
    • Welcome and direct visitors; providing general information to prospective clients.
    • Maintain employee files.
    • Maintain child files.
    • Track inventory and ordering office supplies and materials.
    • Establish eligibility of clients: maintaining waiting list applications.
    • Communicate with families and staff on a regular basis.
    • Implement registration and enrollment procedures.
    • Establish children’s schedules.
    • Maintain attendance records/sign in sheets for children.
    • Complete and sending in licensing documents on a quarterly basis.
    • Collect and checking staff time sheets.
    • Collect payments and maintain records of parent fees; taking deposits to the bursar’s office.
    • Create and post a monthly snack menu.
    • Assist lab students and interns as needed (gather and file their paperwork, orient them to the center).
    • Work as a substitute in classrooms as needed during working hours.
    • Miscellaneous program related other duties as assigned.

Minimum Qualifications

  • Education:
    • High school diploma and some college required.
    • Must have completed at least 12 core ECE/CD units.
  • Experience:
    • One year administrative experience.
  • Other:
    • Fingerprint clearance through Community Care Licensing
    • Negative TB test
    • Pediatric CPR and First Aid certification
    • Strong interpersonal skills
    • Organizational skills
    • Ability to multi-task

Preferred Qualifications

  • B.A. Child Development

Benefits Include:

  • Medical, Dental, Vision, Flex Cash option
  • CalPERS Retirement and CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays & Personal Holiday
  • Vacation and Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation, Unemployment Insurance, State Disability Insurance


University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce.  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability.  You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement 

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.



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