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Buyer (Buyer II), Procurement & Contracts

Apply now Job no: 540370
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Job Summary: 

The Buyer II is a journey level position in which the incumbent will have full purchasing responsibility for a variety of diverse purchasing activities and will work independently under general supervision of the Executive Director of Procurement and Contracts, who is responsible for the acquisition of all goods, services, leases, and construction contracts on behalf of the California State University, San Bernardino. The incumbent also provides cross-functional administrative support to other Employment Services personnel as needed. 

 

Duties and responsibilities: 

  • Independently review Purchase Requisitions for compliance and 

  • issue Purchase Orders in Peoplesoft. 

  • Source selection and development of new sources and vendor outreach. 

  • Obtain formal and informal quotes, ensuring compliance with 

  • applicable laws, regulations, requirements, and CSU policies. This 

  • includes the development of language for technical and/or complex specifications with input from the requesting department. 

  • Resolution of conflicts between providers and end-users by providing guidance and training to campus staff and student employees who perform procurement related work.  

  • Reviews contract/agreement, terms and conditions, general provisions as needed for PO processing.  

  • Perform Price/Cost Analysis to evaluate bids and proposals 

  • Performs analytics on repetitive spending with the same vendor to 

  • determine patterns and requirements for bid.  

  • Shares the responsibility of monitoring the Purchasing e-mail inbox, 204 Form/W-9 processing, insurance documents, and incoming mail.  

  • Coordinates with Information Technology Services (ITS) on procurement of computer equipment, computer peripherals including solicitations, purchases, contract development and review, and processing Purchase Orders.  

  • Coordinates with Facilities Maintenance Services on solicitations, DIR, purchases, contracts, processing Purchase Order, etc.  

  • Facilitates the procurement of science technology and 

  • equipment, commodities, services, and goods including furniture, 

  • textbooks, and equipment.   

  • As needed, develops and coordinates bid invitations for commodities such as equipment, materials, supplies, and requests for proposals for services, repair, and maintenance. Conducts the full bid process and contract/agreement development based on dollar threshold and deliverables. 

  • Review orders through Staples Advantage website to ensure adequate compliance with state statutes and university policy. 

  • Maintain Dell Premier user access/Training responsibility for clerical staff in carrying out assignments. Other classification related duties as assigned. 

 

Minimum Qualifications: 

Equivalent to a bachelor's degree in purchasing, accounting, marketing, business administration, or other related field and two years of purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements required. 

 

Required Qualifications: 

  • Thorough knowledge of principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes.  

  • General knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases, as demonstrated by work product. 

  • Ability to: develop, interpret, and apply accurate, multiple, and precise procurement specifications. 

  • Analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices.  

  • Maintain current knowledge of business trends and market changes.  Establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public.   

  • Read and write clearly in English, comprehend, and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and assist with the work of others. 

 

Preferred Qualifications: 

  • Procurement Credential: CPPB, C.P.M., NIGP-CPP. 

  • Preferred experience in Procurement and/or Higher Education 

  • Peoplesoft or other ERP systems experience.  

  • Procure to Pay experience using Jaggaer is highly desirable. 

  • Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown may be substituted for the required education on a year-for-year basis. 

 

Compensation and Benefits: 

Anticipated Hiring Range: $4,800 - $5,200 per month 

Classification Salary Range: $4,108 -$7,434 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.  

 

Position Information: 

Full-time Non-Exempt Probationary  

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends. 

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: June 24, 2024

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. 

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). 

 

Conditions of Employment:  

Background Check  

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. 

 

I-9 

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
 

Statement of Commitment to Diversity 

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion  

  

Closing Statement: 

Reasonable Accommodation 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. 

 

Smoking 

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/

 

Clery Act 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act  

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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