Job Summary:
The Payroll Professional is responsible for administering and supporting the Time and Labor and Absence Management modules in the university’s PeopleSoft HCM system. This role ensures accurate payroll processing through system testing, policy interpretation, and data audits. The position also processes a variety of payroll transactions, supports leave-related pay, and serves as a resource for payroll inquiries. Strong analytical skills and a thorough understanding of payroll systems and procedures are essential for success in this role.
Duties and Responsibilities:
- Serve as the primary functional lead for Time and Labor and Absence Management in PeopleSoft HCM, ensuring accurate pay and leave processing in compliance with CSU policies and collective bargaining agreements.
- Perform technical, analytical, and administrative work to maintain payroll system integrity and accurate data flow.
- Lead functional review and testing of PeopleSoft patches, releases, and upgrades affecting Time and Labor and Absence Management, coordinating with IT to validate test scripts and business processes.
- Develop and maintain user documentation, process guides, and training materials for payroll-related systems.
- Support the CHRS implementation and represent the campus on CMS HUG, providing feedback to improve payroll functionality and compliance.
- Interpret and apply CSU, state, and federal payroll policies; perform audits of employee data in PeopleSoft and PIMS to ensure CHRS readiness and payroll accuracy.
- Support pay processing for faculty, staff, student assistants, special consultants, and additional employment.
- Initiate and update PeopleSoft job data, compensation changes, employment status updates, and other pay-related transactions.
- Coordinate with Faculty Affairs and departments to ensure timely processing of temporary faculty appointments and tenure-track hires.
- Analyze and reconcile payroll data to ensure accurate pay calculations for regular and non-regular work, including overtime, stipends, shift differentials, final settlements, and adjustments per FLSA and union agreements.
- Work with the Leave Coordinator to ensure accurate processing of leave-related pay, including non-industrial disability and workers’ compensation cases.
- Provide customer service for payroll inquiries, including CalPERS eligibility, leave accruals, taxation, pay periods, holidays, and employment verification.
- Respond to data requests from internal and external agencies such as EDD, CalPERS, and auditors.
- Maintain accurate records of inquiries and ensure timely resolution or escalation of payroll issues.
- Perform additional duties supporting Payroll and HR, including team projects, procedural updates, and cross-functional collaboration.
- Other duties as assigned.
Minimum Qualifications: Required Education and Experience
- Equivalent to a bachelor’s degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Required Qualifications
- Working skills and knowledge of accounting, finance, business administration, and/or related
- roles.
- Working knowledge and understanding in the appropriate use of payroll principles, practices, and regulations, including tax withholding, benefits and retirement administration, and payroll
- compliance.
- Strong analytical and problem-solving skills, with the ability to identify and resolve complex payroll discrepancies.
- Knowledge of relevant laws, regulations, and compliance requirements related to payroll,
- including in-depth knowledge of payroll laws and regulations in the higher education industry.
- High level of integrity and ethical conduct in handling financial transactions and sensitive information.
- Ability to train others in new skills and procedures and provide lead work direction.
Preferred Qualifications
- 3-5 years Human Resources and/or Payroll experience
- Hands-on experience with and thorough understanding of various PeopleSoft modules
Compensation and Benefits:
Anticipated Hiring Range: Step 1 $5,178 per month for qualified candidates.
CSU Classification Salary Step Range: $5,178 - $7,543 per month (Step 1 – Step 20)
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB.
The application deadline is January 1, 2026 at 11:55 pm (PST)
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act