Administrative Support Coordinator

Dance, Music, and Theatre

Job #554790

Close Date:   March 4th, 2026

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

 

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

 

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(554790) Administrative Support Coordinator II, Administrative Support Coordinator, Salary Range: (Step 1 – Step 20) $4,367 - $6,362.  Hiring Range: (Step 1 – Step 2) $4,367 - $4,454. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Dance, Music and Theatre department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

 

Position Summary:

The Administrative Support Coordinator is responsible for the entire specialized clerical/administrative support and coordination of the department(s) and associated areas, including the associated undergraduate programs, facilities, or units, to which they are assigned. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees.

 

Key Responsibilities:

 

Office & Administrative Operations

• Manage daily department/program office operations, procedures, and workflow.
• Coordinate support staff and student assistants, including training, scheduling, and workload priorities.
• Serve as a central resource for information, policy interpretation, and general inquiries.
• Provide administrative support for meetings, events, correspondence, files, and website maintenance backup and support.
• Oversee onboarding logistics and maintain compliance with departmental administrative practices.

Budgets and Fiscal Records 

• Maintain and monitor department/program budgets across multiple fund types.
• Track expenditures, generate budget reports, and ensure compliance with financial policies and funding requirements.
• Process fiscal documents, manage purchasing, and oversee payroll tracking for student assistants and temporary staff.
• Support stewardship of trust, scholarship, and other specialized accounts.

Personnel & Recruitment Support

• Coordinate personnel processes including hiring, separations, evaluations, RTP, and workload documentation.
• Liaise with APS and HR to ensure accurate processing of faculty, staff, and student employment actions.
• Provide administrative and procedural support to search committees throughout recruitment stages.
• Maintain current knowledge of employment policies and advise chair(s) and department personnel accordingly.
• Facilitate onboarding and maintain personnel-related documentation.

Class Scheduling, Curriculum, and Enrollment Support

• Coordinate development and entry of class schedules, lecturer contracts, and room/lab requests. Including the identification of possible problem areas or conflicts, outlining options, coordination with other departments across campus and recommending solutions utilizing the university scheduling policy.
• Ensure accuracy of schedule data, manage changes, and support catalog and course description updates.
• Monitor faculty workload, assigned time, and curriculum documentation needs.
• Serve as point of contact for registration issues, permission numbers, and general student guidance.
• Maintains current knowledge of applicable policies and procedures.

Program Support, Facilities & Additional Duties

• Assist with travel processing, field trip logistics, and compliance-related requirements.
• Support program review, assessment, recruitment activities, and accreditation, including the preparation of annual reports.
• Coordinate facility maintenance, repair requests, and space access/locking plans.
• Assist with administration of departmental scholarships and other program initiatives.

Other Duties as Assigned

 

Knowledge, Skills, and Abilities Associated with this Position Include:

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.
• Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds.

 

Minimum Qualifications:

• The education equivalent to a high school diploma and equivalent to three years of progressively responsible administrative support experience which has provided the incumbent with the knowledge, special skills, and abilities listed above

 

Preferred Qualifications:

Bachelor’s degree, five years of progressively responsible administrative support experience, thorough knowledge of and experience in budget and fiscal management, experience in an academic office and educational setting with a diverse student population, working knowledge of PeopleSoft Campus Solutions, Oracle Business Intelligence, Drupal, social media platforms, 25Live, Google programs, publishing/design software, or other software used by the campus, recent demonstrated experience within the university system, and demonstrated customer service.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on March 4^th, 2026.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  [1035]
Publication Date:   [02/18/2026]