Job Title

University Learning Center (ULC) and Supplemental Instruction (SI) Administrative Analyst

Classification

Administrative Analyst/Specialist Non-Exempt

AutoReqId

554794

Department

University Learning Center

Division

Vice President, Academic Affairs

Salary Range

Classification Range $4,799 - $6,992 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,799 - $5,299 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The University Learning Center (ULC) is an important component of Undergraduate Academic Programs, in the Division of Academic Affairs at Cal State Fullerton. We believe that all learners need support that extends beyond the classroom to reinforce and amplify daily lessons. Research shows that students who engage in tutoring, and attend study groups, achieve higher grades than those who do not. Our focus is the undergraduate 100- and 200-level high-impact, bottleneck General Education courses. We seek an exceptional individual to join our team as the University Learning Center (ULC) and Supplemental Instruction (SI) Administrative Analyst (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under the general management of the Associate Vice President for Academic Support, the Administrative Analyst provides a variety of administrative and analytical support for the ULC and SI program. Responsibilities include administrative duties, human resource tasks, budget and financial work, and coordination with Information Technology (IT).

Related duties include but are not limited to: solving problems and interpreting procedures for students, staff, and faculty; assisting with analyzing current operation policies and procedures and developing new procedures as needed; coordinating travel arrangements and processing documents; ordering supplies and equipment; supporting arrangements for meetings and events (semester training, year-events, etc.); assisting with scheduling classrooms for SI and ULC sessions. The Administrative Analyst provides HR support, assists with searches and the hiring and processing of SI and ULC student employees and leaders; prepares hiring and payroll documents; helps review student payroll time sheet entries. Serve as the Department IT Coordinator. The Administrative Analyst manages email accounts and tracks IT equipment and IT purchases. Provides budget support and assists with researching, analyzing, and creating budget and financial reports; processes financial transactions; tracks expenditures, and reconciles procurement cards. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

General knowledge and skills in student support services. Knowledge of student learning support programs, such as tutoring, supplemental instruction, etc. Demonstrated ability to pay close attention to details. Demonstrated skills in organization and project management. Demonstrated ability and skills to be flexible and adaptable to change. Proficient in using up-to-date technology and common software, including Microsoft Office Suite (e.g., Word, Excel, Outlook, etc.). Experience in human resource related tasks (e.g., recruitment, hiring, payroll, etc.).

License/Certifications

A valid California driver’s license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees