Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Manager, Fiscal Services. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $95,004 per year, commensurate with qualifications and experience.

Work Arrangements

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Premium Benefits

Comprehensive Health, Dental, and Vision Benefits

Generous vacation plan

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

More details here: Comprehensive Benefits Package

Classification

Administrator I

Position Information

The California State University, Office of the Chancellor, is seeking an Assistant Manager, Fiscal Services to manage the general accounting department, driving operational excellence and accurate financial reporting. This role actively monitors performance, strengthens internal controls, and champions a customer-focused culture by delivering responsive, high-quality service. Responsibilities include developing and implementing policies and procedures that align with CSU standards, providing expert accounting guidance and training to stakeholders, and managing special projects and other assignments to support continuous improvement and organizational goals.

Responsibilities

Under the general direction of the Senior Director, Systemwide Financial Standards & Reporting, the Assistant Manager, Fiscal Services will perform duties as outlined below:

Manage the CO general accounting department:

-Offer clear guidance to team members and ensure accountability for achieving desired outcomes.

-Assign tasks and guide overall workload priorities.

-Approve staff’s monthly reconciliations and recommend improvements, as appropriate.

-Examine financial documents for completeness, accuracy, and conformity with established policies and procedures.

-Review, approve, and post journal entries from direct reports.

-Provide audit requests for general accounting internal and external audits.

-Prepare CO financial statements and footnote disclosures.

-Coordinate the overall month, quarter, and year end accounting close process.

-Provide required communication with various levels of customers regarding accounting activities and reports.

-Manage the applicable record retention for CO and related entities.

-Oversee the maintenance of CO trust fund agreements.

-Collaborate and communicate with Finance and Budget Administration colleagues, especially, systemwide accounting.

-Annually review the CO chart of accounts, particularly, fund and account for appropriateness and inactivity.

-Keep management informed of department progress and consult on important decisions.

Oversee and evaluate departmental performance to maintain accurate financial reporting, enforce robust internal controls, and deliver outstanding customer service. Develop CO policies, procedures, and practices:

-Identify key skills, training needs and knowledge gaps in the department.

-Establish goals for staff development and monitor progress.

-Assess and identify any needed changes to accounting systems or tools used by staff.

-Develop and maintain desk manuals for each position.

-Develop, provide, or coordinate staff training and cross-training to ensure smooth continuous operations.

-Identify rules and policies that impact the team and update procedures to reflect current practices.

-Recommend and collaborate with Fiscal Services Manager (FSM) to develop, implement, and socialize CO policies and procedures, as appropriate, ensuring consistency with CSU and CO policies and the Legal Accounting and GAAP Reporting Manuals standards.

-Propose and work with FSM to develop, implement, and socialize internal controls and establish appropriate safeguards.

Provide accounting guidance, support, and training to customers:

-Review the satisfaction surveys to implement areas for improvement.

-Provide effective inter-departmental reporting, analysis, and communication.

-Respond to customers in a timely manner.

-Deliver training to end user community on accounting, processes, policies, including any changes or updates.

-Familiarize customers with the Financial Services training library and other helpful resources on the Financial Services website.

-Build a collaborative working environment with customers and colleagues.

Special projects and other duties, as assigned:

-Complete projects assigned by the FSM, as needed.

-Assist FSM with the department budget development and projections.

-Assist FSM in the development and implementation of digital solutions by designing and implementing streamlined processes, advanced software, and data-driven reporting tools.

-Serve as a back-up to the FSM, as needed.

Qualifications

This position requires:

-Bachelor's degree in accounting, business administration, economics, finance, or related field.

-Minimum of 3 years' supervisory experience in providing work directions to professional and/or technical staff.

-Minimum of 5 years’ experience performing professional accounting work.

-Strong understanding of GAAP and proper accounting treatments following GASB pronouncements.

-Strong knowledge and experience with cash reconciliations, accounts receivable, cashiering activities, journal entries.

-Proficiency with current electronic mail, word processing and spreadsheet software programs, query tools, integrated financial systems and/or other types of records management systems.

-Experience working with external and internal auditors.

-Strong knowledge of internal control methods and related laws, rules, and regulations.

-Strong analytical and technical skills.

-Excellent verbal, written and interpersonal skills. 

-Demonstrated experience in developing and completing projects and priorities.

-Ability to evaluate complex problems, provide straightforward solutions and successfully implement those solutions.

-Adhere to university policies & guidelines including safety, civility, and nondiscrimination.

-Good management, coaching, mentoring, and training skills.

Preferred Qualifications

-Knowledge of the CSU accounting processes and fund structure.

-Certified Public Accountant/Certified Management Accountant certification.

-Preference given to individuals with proficiency in PeopleSoft (specifically Accounts Receivable/Billing, General Ledger) and Oracle Business Intelligence (i.e., Data Warehouse).

-Preference given to individuals with prior governmental accounting experience.

Application Period

Priority consideration will be given to candidates who apply by March 18, 2026. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Learn more about working at the California State University and the impact of our mission.