Department Administrative Assistant
(Administrative Support Coordinator II)

Compensation and Benefits

Staff:
Anticipated Hiring Salary Range: $4,367 - $4,543 per month (Steps 1-3)

Full CSU Classification Salary Range: $4,367 - $6,362 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Administrative Support Coordinator II (ASC) works independently, under the general direction of the department chair, coordinating the entire clerical and administrative support for a full range of functions for the Department of Media, Communication and Journalism. The ASC II is the first point of contact for the department and thus, must be welcoming, professional and accessible. The incumbent is responsible for ensuring the smooth operation of all administrative operations of the department and working with other offices on campus, including the Office of the Dean.

The ASC II position will provide coordination of department and administrative support functions and performance of administrative work in a large/complex academic, administrative department office, troubleshoot and work closely with other areas within the department. The administrative work performed is operational and procedural in nature and typically involves the full scope of activities from planning, initiation, execution, implementation and evaluation. The ASC II coordinates human resource activities and department events, performs course scheduling and other academic tasks, monitors and reconciles budgets, oversees purchasing, including equipment, supplies, travel, professional development and other expenses, and trains faculty and staff on procedures. 

Assignments include independently completing tasks in an accurate and timely manner while demonstrating effective and efficient planning, initiative, organization, prioritization, decision making and confidentiality skills; interpreting and applying university and college procedures and guidelines; gathering data and preparing standard reports; processing documents and records, providing budget support; and financial reporting that involves reconciliation, analysis and projections.

The successful candidate will assist the Department Chair and faculty to ensure that all University, College and Department requirements and deadlines are accurately and promptly met. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to delivery of essential academic programming and services.

Key Qualifications

• Demonstrated ability to tackle complex academic projects utilizing organizational skills to independently plan, prioritize, and coordinate and support a team-based work environment
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and creative solutions
• Ability to effectively prioritize workload to meet deadlines with accuracy, quality and timeliness
• Abity to understand, interpret, and communicate procedures, policies, information, ideas and instructions
• Ability to develop and maintain effective working relations with culturally and ethnically diverse populations, including administrators, faculty, staff, students and the public

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• High school diploma or GED equivalent and four years of office-equivalent training and work experience.
• Four years of progressively responsible clerical and/or customer service experience, which includes full functional knowledge of and skill in standard administrative office procedures, practices and equipment as well as the ability to understand and operate in a variety of organizational structures.

Deadline & Application Instructions

Applications received by March 5, 2026 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)