Working Title:  External Relations Support Coordinator (Internal Only)

This is an 'On-Campus Only' Recruitment.  Qualified applicants must be current employees of CSUDH.

Department Name: Government & Community Relations

Division: University Advancement

Classification Title: Administrative Support Coordinator I

Classification Salary Range: $4,047 - $5,896 per month

Starting salary $4,047 Per Month (Step 1)

The final salary is dependent upon qualifications and experience.

Why Join CSUDH?

The Office of Government and Community Relations is dedicated to building mutually-beneficial partnerships with business, government, and community-based organizations. In this role, we are committed to developing a climate in which CSUDH is viewed as the educational centerpiece of the South Bay region, worthy of investment and support from members of the greater community.

Position Summary:

Under general supervision of the AVP of External Relations, the External Relations Support Coordinator will provide a full range of administrative and clerical support to the AVP of External Relations and day-to-day clerical support to the Office of External Relations and its units. Operates, troubleshoots, and maintains basic office equipment; inventory and supply ordering and tracking. Reconcile pro-card transactions, process requisitions and purchase orders, including ICTs, and ensures accounts payable is processed successfully. Processes travel requests and claims using Concur. Assists with programs, initiatives, and campus visits. Interacts with a variety of campus stakeholders including, students, faculty, staff, and external partners.

Incumbent will be required to work occasional evenings and weekends for events such as commencement, galas, etc.

Key Responsibilities:

• Performs administrative/clerical support to the AVP of External Relations, including screening and prioritizing visitors, external guests, and incoming phone calls.
• Coordinates the AVP's calendar, including scheduling meetings and events.
• Coordinates travel arrangements and logistics on behalf of the AVP utilizing Concur.
• Coordinates collection and submission of all necessary financial and procurement paperwork on behalf of the AVP, including pcard, travel card, purchase orders, accounts payable, and reimbursements, and stays abreast on evolving campus policies and procedures as it pertains to administrative processes.
• Logs expenses and may pull financial reports from CFS. Submits work orders, ICTs, and IT helpdesk tickets.

Minimum Qualifications:

• High school program and at three (3) years’ experience in an office environment.

Knowledge, Skills, and Abilities:

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications:

• Bachelor's degree or equivalent
• External Relations experience.
• Higher education experience.
• Experience in development.

To view the full position description, click “Position Description” above.

General Information:                           

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Fair Chance Hiring Ordinance and State Law. 

• Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.

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