Salary and Benefits

PLEASE NOTE: Salary will be commensurate with qualifications and experience. 

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrator I

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

California State University, East Bay (Cal State East Bay/CSUEB) is seeking a Senior Associate Athletic Director (SAAD) for Administration and Operations to serve as a member of the Athletic Department Administrative team and independently coordinate the management of athletic Administration and Operations. The SAAD for Administration and Operations is a valuable member of the Athletic Director’s leadership team and participates in the development and execution of department programs, policies, and procedures. This position serves as the primary administrator for designated sport oversight, including but not limited to supervision of head coaches, monitoring budgets, developing schedules, approving team travel and expenses, overseeing student-athlete wellness, and evaluating the success of program outcomes. 

The Senior Associate Athletic Director for Administration and Operations will oversee the daily operations of athletic facilities, including scheduling, maintenance, outside rentals, and revenue generation, and serves as the primary contact for the Athletic Department in collaboration with campus partners. This position is responsible for oversight of capital planning, facilities operation and management, camps, and outside rentals. The SAAD Administration and Operations participates in strategic planning both for the Athletic Department and the institutional physical plant as necessary. The individual works in collaboration with the Athletics Leadership team to execute Advancement, revenue generation, and sponsorship initiatives. 

Responsibilities

Facilities Management

• Manages day-to-day maintenance and upkeep of athletic facilities
• Responsible for the scheduling of facilities including but not limited to working with coaches, staff, campus partners, and outside renters o Serves as the primary department contact for campus facilities
• Works in conjunction with FD&O to manage work orders, repair projects, and regular maintenance
• Oversight of facilities and equipment budgets
• Responsible for management, storage, procurement, and assessment of equipment
• Serves as lead for capital projects and planning o Responsible for strategic planning of facilities usage for revenue generation and sponsorships

Operations

• Oversight of home contest management including staffing, training, scheduling, and procedures
• Responsible for management of equipment, and promotional merchandise including the direct supervision of equipment managers, laundry staff, etc.
• In collaboration with Athletics leadership team, creates department policies and procedures
• Oversight of intern and student-worker staff
• In collaboration with Sports Information Director, create and manage department event calendars

Department Administration

• Serves on Athletics leadership team including
• Consultation on staffing and adjustments to organizational chart
• Development and curating of department policies and procedures
• Cultivation of standards and benchmarks for program as a whole and individual sports
• Provides insight into department culture initiatives
• Takes a leading role in executing department tactical plan
• Participates in department strategic planning
• Forecasts vision for department direction and fit for institutional long-term initiatives
• Anticipates roadblocks for designated responsibilities in sustainable execution of outcomes
• Assists in identifying opportunity areas for department priorities
• Consults as requested by Athletic Director for high-level programming and communication
• Serves as the Athletic Department representative on relevant institutional committees and initiatives
• Athletics liaison with Facilities department
• Consults as requested with Budget & Finance department
• Serves on planning, hiring, and programming committees as designated
• Acts as designated administrator internally as necessary  
• Serves as Administrator on Site for designated events  
• Serves in leadership capacities as designated for department initiatives  
• Executes department Advancement and revenue generation initiatives

Sport and Coach Supervision o Serve as sport supervisor as assigned

• Responsible for working with head coaches in program management, planning, and budget oversight o Attends necessary competitions for designated sports
• Provides ongoing oversight to head coaches and completes necessary end-of-year evaluations

Minimum Qualifications

• Bachelor’s degree required, Master’s preferred or commensurate with experience
• Strong written and verbal communication skills
• Ability to work with diverse populations
• Strong organizational skills
• Understanding of athletic facilities needs
• Knowledge of NCAA requirements/standards of competition
• Ability to contribute to a professional organization
• Technology literate in standard office programs and basic project management (job-specific) software

Application Process:

Applications will be reviewed immediately and will continue until the position is filled. Interested candidates should email a letter of application, resume, and contact information for three references in one PDF file to opportunity@mammothconsulted.com. Dr. Kurt Patberg, Vice President of Mammoth Sports Consulting, will assist with this search, and any position inquiries, nominations, and questions should be forwarded to kurt.patberg@MMTH.co.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s  Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.