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Administrative Support Assistant/SSD WAIV (UEC)

Apply now Job no: 531194
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Full Time, On-site (work in-person at business location)

 

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, full time, “non-exempt”, benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Salary: $3,300.00 per month

Location: San Bernardino

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. 

First Review Deadline

This position will remain open until filled. 

Typical Activities

Under minimal supervision of the SSD/WAIV Director, the Administrative Support Assistant will work independently to:

• Setting up appointments (when needed) for (SSD-WA-IV)
• Preparing student SSD (WA-IV) files
• Developing marketing and communication materials for SSD and SSD (WA-IV), including working to update and develop marketing material, social media sites for the program.
• Communications, such as answering inquiries from students, answering email communications,
answering telephone communications.
• Reviewing SSD (WA-IV), pre- SSD (WA-IV), and DOR (Department of Rehabilitation) students'
status on a monthly basis
• Assists the SSD (WA-IV) program staff with documenting progress on grant expectations,
• Prepares statistical reports for SSD Director and SSD (WA-IV) program lead, as needed.
• Represents the program by attending SSD (WA-IV)) related to meetings on and off campus
(when requested)
• Performs duties in support of the tracking, budget, and updates of the SSD (WA-IV) DOR grant,
along with supporting the SSD Director and SSD (WA-IV) program lead with keeping up to date
with DOR contractual obligations.
• Monitors, maintains, and supports the SSD WA-IV program's database
• Assist the SSD Administrative Analyst in the implementation and training of software systems
and adjustments (such as AIM) that are used both in SSD and SSD (WA-IV).
• Assists in the development and upkeep of the SSD and SSD (WA-IV) website, including making updates and adjustments as directed.
• Support SSD and SSD (WA-IV) events which include the SSD (WA-IV) Virtual Job Club,
employment fairs and events for SSD WA-IV students, and outreach and tabling for SSD.
 

Minimum Qualifications

  • Education:
    • High school diploma or its equivalent.
  • Experience:
    • One year of experience in general office clerical work or one year of training in a
      vocational school/college.
  • Other:
    • Positive and professional communication skills, experience working with databases, experience
      working with websites, and experience in developing online and in-person events.

Preferred Qualifications

  • Have a high degree of sensitivity.
  • Have the ability to work in a fast-paced and dynamic environment with diverse personalities and job responsibilities.
  • Have a cooperative team approach in performing the work. Working knowledge of serving students with disabilities.
  • Familiarity with basic software programs and technology.

Benefits Include:

  • Medical, Dental, Vision, Flex Cash option
  • CalPERS Retirement and CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays & Personal Holiday
  • Vacation and Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce.  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability.  You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
 

EEO AA Policy Statement 

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

 

 

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