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Typical Activities
Under minimal supervision of the CAMP/HEP Director, the Program Administrative Coordinator will work independently to:
• Answer phones, route calls, and take messages;
• Set appointments, coordinate meetings, prepare agendas, take and distribute meeting minutes and provide meeting support;
• Coordinates the collection and submission of all time sheets, time and efforts;
• Prepares all requests for disbursements including bank card authorizations, petty-cash, stipends, check requests, etc.
• Submits, coordinates and tracks requests for space, parking, food-services, duplicating, mail services
• Places, tracks, inventories and distributes supply orders;
• Maintenance of the program database and program folders required for documentation,
• Participates in planning, coordination, and execution of all grant activities
• Prepares travel arrangements, travel advances and travel expense reports;
• Some travel to schools and/or community sites required;
• Screen, sort, and process external and internal correspondence;
• Adheres to all federal, state and institutional policies;
• Assists with the preparation of required reports;
• Mails and distributes program flyers, applications, and notices for informational meetings
• Assists with the recruitment and enrollment of prospective students into the program
• Collects applications, eligibility documentation, and academic records of prospective students
• Develops familiarity with federal legislation and regulations relevant to projects
• Perform all other duties as assigned;
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