Job Summary:
Under general supervision, Administrative Support Coordinator I's coordinate clerical and administrative support functions for an academic, special program or administrative office and/or performance of the full range of secretarial and administrative support functions for an individual administrative head or small to medium-sized group. The incumbent will be responsible for the following job duties:
- Assignments and projects are varied and complex with longer work cycles.
- Administrative support projects often involve coordinating, prioritizing, and monitoring through their completion with accountability for end results and work performed by others.
- Incumbents may be involved in planning and coordinating work in the unit and/or providing lead work direction and/or training and assistance to others.
- Incumbents may coordinate and work with individuals at all levels within the organization and may provide training to all levels in standard office procedures.
- Perform other related duties as assigned.
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Minimum Qualifications:
High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
Required Qualifications:
- If typing/keystroke skills are required, a keystroke speed of 50 C.W.P.M. is necessary.
- A thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling, and punctuation.
- A working knowledge of budget policies and procedures is desired.
- A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required.
- The ability to independently handle multiple work unit priorities and projects is required.
- The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required.
- The ability to perform standard business math such as calculate ratios and percentages, track financial data, and make simple projections is required.
- The ability to draft and compose correspondence and standard reports is required.
- The ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those of a sensitive nature is required along with the ability to work cooperatively with a diverse group of people.
Preferred Qualifications:
- A thorough knowledge of office systems and the ability to use a broader range of technology, systems, and software packages is preferred.
Compensation:
Classification: Administrative Support Coordinator I
Compensation: The salary range for this classification is $ 3,505.00 to $ 5,508.00/month.
The hourly range for this classification is $20.22 to $31.78.
Salary schedule details [calstate.edu]
The salary offered will take into account internal equity and experience among other factors.
Position Information:
Work status: Full-time, Part-time, Temporary, Hourly, On-Call, Intermittent "Non-exempt" positions.
Schedule: To be arranged by hiring department.
* A pool of qualified candidates will be established for current and future vacancies. Qualified applicants will be kept active from January 1, 2024, through December 31, 2024.
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Driver’s License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act