Job Summary:
The Corporate Card Specialist at California State University, San Bernardino (CSUSB) is responsible for the university's corporate card program. This includes the issuance, monitoring, and reconciliation of corporate credit cards, ensuring compliance with university policies and procedures, and providing support and training to cardholders. The Corporate Card Specialist will work closely with various departments, cardholders, and vendors to facilitate efficient and effective use of the corporate card program.
Duties and responsibilities:
Program Administration:
- Handle the daily operations of the corporate card program, including card issuance, activation, deactivation, and maintenance.
- Monitor card limits, ensuring they are in line with university policies and individual department needs.
- Conduct regular audits to ensure compliance with university policies and procedures and rectify any discrepancies.
Compliance and Risk Management:
- Maintain corporate card policies and procedures in accordance with CSU systemwide policies and relevant regulations.
- Ensure cardholders adhere to the university’s corporate card policy, including timely submission of receipts and expense reports.
- Identify and mitigate potential fraud risks, conducting investigations as necessary and taking appropriate corrective actions
Financial Reporting and Analysis:
- Reconcile monthly corporate card statements online in Concur and prepare detailed reports on card usage, identifying trends and areas for improvement.
- Collaborate with the accounting and finance departments to ensure accurate and timely recording of expenses.
- Provide regular reports and analysis to management, highlighting any significant issues or opportunities for cost savings.
Vendor Management:
- Maintain relationships with card-issuing banks and vendors.
- Coordinate with campus departments to resolve disputes and ensure favorable terms and conditions for the university.
- Stay informed about industry trends and best practices, making recommendations for program enhancements.
Training and Support:
- Provide training sessions and materials for new cardholders and refresher training for existing cardholders.
- Serve as the primary point of contact for cardholders, addressing inquiries and resolving issues related to the corporate card program.
- Offer ongoing support to departments and cardholders to ensure efficient use of the corporate card system.
Other Duties as Assigned:
- Participate in special projects and initiatives related to procurement and financial operations.
- Other classification related duties as assigned.
Required Qualifications:
- Working knowledge of general practices, program, and/or administrative specialty.
- Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Minimum Qualifications:
- Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications:
- Bachelor of Arts Degree with 1 to 2 years’ experience in a professional environment
- Preferred experience in Procurement and/or Higher Education
- Equivalent to one year of administrative experience in a customer service, corporate card or buyer or buyer trainee role
- Intermediate ability with Microsoft Excel, Word and PowerPoint
- Ability to negotiate, present and interact with all levels of management, including executives.
License/Certifications:
- Possession of a valid California driver’s license.
Physical Requirements:
- Reading and Comprehending, Writing, Communicating Orally, Reasoning and Analyzing
Compensation and Benefits:
Anticipated Hiring Range: $3,879-$4,400 per month
Classification Hiring Range : $3,879 – 7,488 per month
Work Schedule: Academic Year: 8am - 5pm, Monday - Friday
Summer Work Schedule: 7am - 5:30pm, Monday - Thursday
The salary offered will take into account internal equity and experience among other factors.
Application Deadline : December 6, 2024
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a y
ear. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Full-time, Non-Exempt, Temporary
This position classification has been defined as non-exempt and is subjected to overtime provisions of the Fair Labor Standards Act (FLSA).
First considerations will be given to candidates who apply by Tuesday, August 20, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Driver’s License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
The work may require the ability to work overtime, weekends, and holidays; rotating night, evening, and day shifts; non-standard (8, 10 and 12-hour) shifts and flexible, non-standard workweeks per departmental staffing rules.