Job Summary:
Under direct supervision, the Human Resources Student Assistant provides administrative, clerical, and programmatic support to Staff Development & Enrichment. This position supports daily operations, training and programs, and wellness initiatives in both the Staff Development Center (SDC) and Staff Enrichment Center (SEC), while also participating in a rotational assignment structure that offers exposure to a variety of Human Resources Division specialties.
Preference will be given to those in a Human Resources field of study.
Responsibilities:
Under direct supervision, duties include but not limited to:
Administrative & Clerical Support:
- Assist with filing, organizing, digitizing, and maintaining confidential personnel and administrative records in accordance with university policies and records-retention requirements.
- Assist Employee & Labor Relations, Institutional Equity & Compliance, and the Vice President’s Office with confidential and time-sensitive administrative matters as needed.
- Greet and assist employees and visitors in both the SDC and SEC
- Answer and respond to phone calls on the main department line and other personnel lines upon request
- Provide general administrative support including filing, data entry, document preparation, scanning, copying, shredding, and organization of records
- Maintain shared spaces by preparing meeting and training areas, stocking materials, and updating bulletin boards and informational displays
- Contribute to maintaining a welcoming, inclusive, and well-organized environment within the SDC and SEC
- Occasionally operate a department golf cart for official university business in accordance with campus policies and maintain a valid CSUSB Defensive Driver Permit issued by Parking & Transportation Services
Development & Enrichment Support:
- Assist with professional and personal development events and programs sponsored by Staff Development & Enrichment as well as the greater Human Resources division
- Provide assistance with enrichment, engagement, and wellness initiatives, including workshops, events, and special programs hosted in the SEC
- Support program logistics such as confirming participation, room setup, material preparation, sign-in processes, and post-event cleanup
- Support career development services by assisting with appointment preparation, intake, and metrics tracking
- Assist with the development of eLearning resources such as editing training videos and other instructional materials
- Provide general end-user support for employee learning management systems such as assisting with accessing and/or registering for content, checking training completion statuses, and general navigation
- Assist with compliance training support efforts, including follow-up communications, documentation tracking, and responding to routine inquiries related to training requirements and completion status
Marketing & Communications:
- Assist with written and electronic promotional communications, including newsletters, flyers, emails, digital signage, and social media platforms
- Support marketing and outreach efforts for development, enrichment, and compliance programs and initiatives
- Review learning materials and websites for accessibility
Other Duties:
- Complete all required divisional, university, and systemwide compliance trainings as assigned upon onboarding and/or within the appropriate renewal timeframes
- Serve on a rotational schedule to provide administrative and clerical support to other Human Resources units, gaining exposure to a wide range of functions and initiatives while supporting cross-unit projects and priorities
- Perform other duties as assigned in support of Staff Development & Enrichment
- Complete required compliance training by established deadlines and perform other duties within the Student Assistant classification as assigned.
Minimum Qualifications:
- Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
- Special Qualification: Admission or registration as a CSU student.
Required Qualifications:
- Maintain a 2.0 G.P.A. or greater per semester and cumulative.
- Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
- International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
- Eligible to work in the United States
- Payroll Requirement: Social Security Card
Preferred Qualifications:
Strong customer service skills needed
Ability to communicate and write proficiently
Ability to learn quickly and complete assignments in a timely manner
Ability to multitask and maintain flexibility in a fast-paced environment
Students must be detail-oriented, punctual, and reliable
Ability to work both in a team or individual environment
Interpersonal skills
Experience using Microsoft Word, PowerPoint, Excel, Canva, and other software systems
Interest in learning more about the field of Human Resources, organizational development, employee wellness, and/or engagement
Majors in Human Resources, Public Administration, Marketing, English, Social Work, Psychology, Public Health or Information Technology
Strong communication skills (verbal and written), organizational skills, attention to detail, and time management
Demonstrated commitment to customer service excellence and professionalism
Prior experience performing administrative and clerical duties in an office setting
Computer proficiency, including Microsoft (Teams, Word, Outlook, PowerPoint, Excel), Canva, Qualtrics
Interest in creating digital and print media content, such as social media posts, flyers, promotional materials, and basic video editing
License / Certficiation:
Drivers License
Compensation and Benefits:
Student Employment Anticipated Hiring Range: $16.90 per hour.
The compensation offered will consider internal equity and experience among other factors.
Position Information:
Work status: Part-Time, Temporary, Seasonal
CSUSB’s standard hours of operation are Monday through Friday, 8:00 a.m. to 5:00 p.m. This position may require occasional evening and weekend work to support departmental activities, special events, and other university functions. Work schedules may vary and are subject to change based on business needs.
The application deadline is: November 24, 2026; however, the position may close when an adequate number of qualified applications are received.
This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position.
Driver’s License Check
Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
On Campus Commitment
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act.