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Associate Director (ASI)

Apply now Job no: 523478
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, At-Will, Full Time, Student Services

ASSOCIATED STUDENTS, INC.

California State University, San Bernardino

 

ASSOCIATE DIRECTOR

Rate of Pay: Salary is highly competitive and depends on qualifications

Target Start Date: March 1, 2023

Employment Status: At Will Employee, Benefits Eligible, Associated Students Inc.

Location: California State University, San Bernardino

Hours per week: 40 Hours (Exempt)

About Associated Students, Incorporated at CSUSB

(This is not a state position)

The Associated Students, Incorporated serves, empowers, and advocates on behalf of the students at California State University, San Bernardino through the representation of student interests and needs, the inclusion of students in the decision-making process, the execution of premier events and services, and the provision of opportunities for students to be productive leaders of the campus community and beyond. 

Employment Summary

Full-Time, exempt position. 

Work Schedule

This is a regular, full-time, hourly position. Willingness to work a flexible schedule as necessary in order to respond to emergency/urgent situations is required. This may include working extended hours, evenings, weekends and some holidays.

 

 

Typical Activities

Under the general supervision of the Associated Students Inc. (ASI) Executive Director, the Associate Director is responsible for assisting the Executive Director with the strategic planning, operations, and administration of the ASI, and serves as second administrator in-charge of the ASI. Strategic planning to include, but not limited to, corporate administrative, technology, and assessment initiatives that include long-range technology projections, contract and document management, data analysis, student success examination, and recommendations, unit staffing and employee training. The position is also responsible for ASI’s special projects, the development, implementation, training, and maintenance of the ASI’s emergency response plan and organizational safety programs.


Primary Functions:

  • Coordinates core training meetings among various ASI departments. 
  • Provides management direction and support for the on-going operations of these units. While guiding the supervision, direction, training, and evaluation of student assistant employees; regulating corporate travel for the Board of Directors, group conferencing, and site visits.
  • Serves as the Executive Director in their absence.  Represents the Executive Director and the Corporation at various University, CSU system, professional association, and community meetings and events.
  • Assists the Executive Director in developing and recommending policies, strategic initiatives, and operating plans to the ASI Board of Directors. Assists the Executive Director in consulting with student leaders, University administrators, faculty, staff, alumni, professional colleagues, and community representatives regarding the development and evaluation of goals, facilities, operations and services of the ASI.
  • Leads or oversees various ASI initiatives including special projects, work teams, and short- and long-term projects including training and documentation.
     
  • Works with campus stakeholders on legislative projects such as CHESS, Hill Day, Voter Engagement, as well as other ASI related events to ensure success.
  • Manages the Government and Legislative Affairs portfolio.
  • Assists in the maintenance and communication of standards for policy and procedure writing and manual development through direct consultation with legal counsel and under the supervision of the Executive Director.
  • Serves as a consultant to student leaders on meeting procedures and governance. Conducts summer training programs on these procedures to ASI Board of Directors.
  • Serves as speech writer (when needed) as well as program development in the area of communications
  • Conducts research, prepares statistical reports, writes and proofreads research and other documents prepared by staff to ensure accuracy and compliance with policies and regulations; carries out assessments and provides advice as to the appropriate action to be taken; develops management position reports; compiles data for various purposes such as legal requirements; and handles duties that are complex in depth and breath.
  • Develops, writes, edits and maintains Associated Students Inc. policy and procedures to help ensure accuracy, consistency, and clarity.
  • Conducts research to identify sources cited in policies and procedures relating to the California State University System and State and Federal Legislation.
  • Assists ASI personnel in identifying conflicting policies and procedures and revise accordingly.
  • Responsible for the review of policies process and procedure documentation for standard operating procedures, By-Laws, and reference materials that are compliant with California State University policies.
  • Consults and collaborates with General Counsel and others to develop policy, process, and procedure training materials and sessions.
  • Responsible for translating complicated information into clear, comprehensive language appropriate for any audience, and ensures that all internal and external materials and communique are of high quality and consistent with organizational standards and requirements.
  • Leads assessment efforts from consulting, planning and design, to analysis, reporting,  improvement strategies and web design; evaluates and recommends student success programs; leads technology efficiency plans and technological advancement strategies.
  • Creates and presents weekly, quarterly, and yearly reports on work completed.
  • Manages website development for ASI to ensure compliance with ADA rules.
  • Organizes and holds weekly, monthly, and quarterly policy forums with the ASI Executive Officers, Board Members, Staff, and anyone in the organization who might have questions or concerns about existing policy or items.

 

Minimum Qualifications

  • Bachelor’s degree, or equivalent experience, in Business Administration, Political Science, or a related field emphasizing written and oral communication, and two years of experience working in procedural or management analysis preferred.
  • Excellent written communication and writing skills to compose a variety of documents (correspondence, narrative/statistical/ analytical reports, policies, procedures, project and grant proposals) that are logical, concise, and grammatically correct.
  • Knowledge of the principles and practices of student governments emphasizing effective organization, administration, management and communication.
  • Comprehensive knowledge of the higher education and university system, or a self-supporting public service not-for- profit organization.
  • Comprehensive knowledge of the California State University System and California State University San Bernardino policies and procedures
  • General knowledge of Federal and State laws as it relates to academic operations (highly preferred)
  • Organizational and analytical skills to manage multiple projects and perform efficiently and courteously in a fast- paced environment with a fluctuating workload, conflicting and competing priorities, and frequent distractions and interruptions.
  • Ability to set priorities, meet deadlines, and follow through on multiple tasks and projects with attention to detail and in a timely manner.
  • Excellent interpersonal skills and demonstrated ability to initiate and maintain cooperative, effective working relationships with academic and staff employees and the public.
  • Ability to interact with others in a direct, cooperative, and tactful manner and with a professional demeanor.
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, PowerPoint or other productivity software.
 

Benefits Include

  • Medical, Dental, Vision, Flex Cash option
  • CalPERS Retirement
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays & Personal Holiday
  • Vacation and Sick pay accruals
  • Workers' Compensation
  • Unemployment Insurance
  • State Disability Insurance

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students, Incorporated. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students, Incorporated employees who apply for the position. Fingerprinting is required for all employee and volunteer positions that have direct contact with minor children.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

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