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Administrative Assistant/Social Work Title IV-E (UEC)

Apply now Job no: 529745
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Full Time, On-site (work in-person at business location)


About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, full time “non-exempt”, benefited position through 12/31/2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Salary: $2,859.95 to $3,211.80 per month

Location: San Bernardino

Program Summary: 

The CalSWEC Title IV-E Program provides professional education and monetary support to undergraduate and graduate social work students who intend to pursue or continue a career in the field
of public child welfare. Components include: delivery of specialized curricular content in public child welfare; provision of monetary support to students in return for completion of an employment
obligation in a qualifying public child welfare agency; and tracking of students post-graduation for
completion of program requirements.

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. 

First Review Deadline

This position will remain open until filled. 

Typical Activities

Under the immediate supervision of the Title IV-E Project Coordinator, the incumbent will be responsible for two main areas:
The first major area is clerical and administrative support functions for the Bachelor of Social Work (BASW) Title IV-E Program. These support duties include answering phone and walk-in
questions about the BASW program, help planning and staffing events such as SOAR,
information sessions and orientations, referring pre-majors to academic advisors, tracking pre-majors and compiling and managing files from students applying to the major. The incumbent will manage and maintain a BASW student database, permit students to register for upper division social work courses using PeopleSoft; consult with the Registrar’s Office for cross enrollment of student, explain and interpret School of Social Work policies, procedures and application requirements for BASW program admission, process and file BASW applications prepare appropriate admission folders, track new applicants progress toward admission and prepare appropriate admission letters.
The second major area is support to the Field Education Program which encompasses all IV-E students. These duties include managing the field interview process database, the Field Education data base on the IPT System, confirming accuracy of the information in the system,
assisting with requests for password resets and changes, maintaining data base or potential
placement agencies and agency affiliation agreements, and help with planning and staffing events such as Field Orientation or other special events and the documents associated with it.
Additionally, the incumbent may be asked to assist with general office work such as reserving rooms for information sessions and other meetings, copying, entering pre and post test data for
outcome measure purposes and other duties as assigned.

Minimum Qualifications

  • Education: High School Diploma
  • Experience: 
    • Combined education and experience equivalent to one year of experience in general office clerical work, along with well-developed communication skills, editing skills, and computer
      skills including Microsoft office suite and ability to quickly and accurately learn other electronic data
      bases and programs.
  • Other:
    • Applicants must have good interpersonal and communication skills along with excellent
      customer service skills. Knowledge of academic counseling for undergraduate students is helpful but not mandatory. Applicants must possess a thorough knowledge of correct English grammar, spelling,
      punctuation, as well as knowledge of office methods, procedures, and practices. Applicants must have
      the ability to follow directions, take initiative, be flexible, have the ability to multi-task and make decisions on a day-to-day basis, and be accountable for work performed. Applicants must have the
      ability to handle sensitive interactions/situations and confidential information, along with the ability to work with diverse populations and traditionally underrepresented students and work well with a team of support staff and faculty.

Benefits Include:

  • Medical, Dental, Vision, Flex Cash option
  • CalPERS Retirement and CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays & Personal Holiday
  • Vacation and Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation, Unemployment Insurance, State Disability Insurance


University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce.  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability.  You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement 

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.



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