Job Summary:
Reporting to the Chief Financial Officer (CFO) and Vice President of Finance, Technology and Operations (FTO), the Manager, Operations will support and implement FTO division priorities that align with the university’s mission and strategic goals.
Major duties and responsibilities:
- Serves as a member of the Vice President’s Senior Leadership Team and supports the Vice President in leading an effective management team and implementing divisional priorities as they align with the division and university’s strategic plans.
- Assists, advises, and represents the Office of the Vice President in a wide range of complex and confidential duties that regularly involve written and verbal communications that may affect collective bargaining unit positions, including but not limited to grievances, restructuring, and disciplinary matters.
- Collaborates within division to manage work operations and actively assists and guides direction of ongoing tasks, including but not limited to, all FTO initiatives, Strategic Planning, GI 2025, and other projects initiated by the President’s Office.
- Serves as the liaison between the VP's office and other divisions, departments, campuses, and the Chancellor’s Office as the point of contact for the VP's office.
- Interprets, applies, and recommends modifications to departmental and campus policies as necessary.
- Supports the Vice President’s efforts to promote diversity, equity, and inclusion on campus by facilitating communications and interactions between internal and external constituencies, including but not limited to the CSUSB community, and the President's Office.
- Assists with the preparation of weekly divisional employee actions for presentation to cabinet for approval.
- Assists in providing recommendations on fiscal matters.
- Manages the implementation of projects, policies, and guidelines. Provides project management support to the Vice President.
- Other related job-duties as assigned.
Minimum Qualifications: Required Education and Experience
- Bachelor’s degree in public administration, accounting, finance or related field from a four-year accredited institution.
- Two to five (2-5) years of professional and supervisory experience.
Required Qualifications
- General knowledge and understanding of the fundamental concepts, practices, and procedures of this specialized field.
- Excellent communication skills, both verbal and written.
- Excellent organizational and time management skills.
- Excellent problem-solving and conflict-resolution skills.
- Knowledge of and ability to manage budgetary matters and analyze and interpret complex materials.
- Knowledge of and ability to analyze and manage personnel programs using reasoning, interpretation, and recommend alternatives and courses of action.
- Ability to handle sensitive and/or complex situations with confidentiality and discretion.
Preferred Qualifications
- Master’s degree in public administration, accounting, finance or related field from a four-year accredited institution.
- Experience with budget development and financial management.
- Knowledge of academic and administrative programs and organizational structures.
- Experience working in a higher education setting or demonstrated experience to understand and meet the needs of diverse groups, such as students, faculty, staff, parents/guardians, alumni, and the greater community.
- Ability to set and guide the strategic vision and direction for the university in order to achieve institutional goals.
- Superior political acumen and interpersonal skills to collaborate effectively and diplomatically with multiple constituencies.
- Ability to coach, develop, and provide lead work direction or supervision in the workplace.
- Demonstrated ability to lead crisis management teams or situations.
- Proficiency in standard office programs such as Microsoft Office Word, Excel, and Outlook.
Compensation and Benefits:
Anticipated Hiring Range: $3,750 - $8,151 per month.
Classification Salary Range: $3,750 – 11,146 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/At-Will/Exempt
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
First considerations will be given to candidates who apply by Monday, September 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act