Job Summary:
The Property Management department requires a Property Clerk II to ensure accurate tracking, control, and compliance with state regulations and audit requirements for university assets. This position is essential to maintaining the integrity of the campus-wide property database, supporting inventory reconciliation, coordinating equipment tagging and disposals, and processing asset transfers and documentation. Incumbents in this classification are assigned the larger and more complex property control units. Incumbents may also be required to register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.
Responsibilities:
- Maintains the university property database by updating asset information in PeopleSoft using data from multiple sources.
- Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
- Processes property survey reports in PeopleSoft.
- Exports asset data from PeopleSoft into MS Excel to classify items and support departmental inventories using handheld scanners.
- Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into PeopleSoft as needed.
- Coordinates with faculty and staff to schedule equipment tagging.
- Tags equipment across CSUSB campuses using university-issued asset tags.
- Coordinates the removal of disposed assets with the e-waste vendor.
- Monitors e-waste storage areas and ensures timely removal of retired assets.
- Administers the sale of retired assets through sealed bids or public auctions.
- Coordinates asset donations to departments or external agencies.
- Collects and reports campus-wide copier meter readings to vendors.
- Prepares and distributes asset-related reports and communications.
- Maintains accurate documentation to support audit requirements, including required reports.
- Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
- Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
- Responds to phone calls and emails regarding asset-related inquiries from departments.
- Provides guidance on university property policies and procedures.
- Maintains a professional, customer-focused approach in all interactions with the campus community.
- Other Classification-Related Duties as assigned
Minimum Qualifications:
- Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
Required Qualifications:
• Thorough knowledge of the methods and practices used to inspecting, maintaining, issuing, taking, and recording inventory
• General knowledge of property accounting and disposal and departmental budget preparation
• Ability to inventory widely scattered and diverse property
• Reconcile inventories with control accounts; inspect and recommend proper maintenance of property
• Lead the work of others
• Keep inventory control records and make reports
• Read and write at a level appropriate to the duties of the position and make mathematical calculations.
Preferred Qualifications:
• Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
• Utilizes general knowledge of property accounting and disposal procedures.
• Conducts inventories of widely dispersed and diverse property and equipment.
• Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
• Provides lead work direction as needed.
• Maintains inventory control records and prepares summary reports of completed inventories.
• Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
• Safely lifts up to 50 lbs. and operates vehicles including large box trucks and flatbed stake trucks.
• Operates hydraulic-powered forklifts.
Compensation and Benefits:
The salary offered will take into account internal equity and experience among other factors.
Initial salary step placement will be Step 3 - $4,145 per month for qualified candidates.
CSU Classification Salary Step Range: $3,984 - $5,804 per month (Step 1 – Step 20)
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time / Non-Exempt / Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
Staff: The application deadline is: April 23rd, 2026 at 11:55PM
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Physical Exam
Employment is contingent upon candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act