The Manager, Human Resources (HR) Operations is responsible for the organization and implementation of office operations and provides onsite leadership and supervision for assigned staff and student assistants. This position has overall responsibility for effectively managing the HR Budget. Serves as a member of the Vice President’s Senior Leadership Team and supports the Vice President, Human Resources in leading an effective management team and implementing divisional priorities as they align with the division and the university’s strategic plans.
Major duties and responsibilities:
Operations and Fiscal Management
- Manages and leads assigned direct reports, including planning, organizing, and reviewing work; setting performance expectations; and ensuring opportunities for professional growth. Also, ensure that all timesheets and payroll processes are followed in a timely manner.
- Manage and monitor work operations including, but not limited to, meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrating respect for others.
- Provides support as assigned to members of the HR Leadership Team.
- Manages Vice President’s Office payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.).
- Oversee the coordination of the Vice President’s calendar through Executive Assistant, Office of the Vice President for Human Resources.
- Provides strategic planning through budget analysis, and performs functions related to budget and financial management for the division, including new year budget development and current year budget management. Performs technical budget analysis functions required to allocate and manage the division’s budgets, including State, Auxiliary, and Trust Funds. Prepares monthly, quarterly, annual, and ad hoc financial reports for the division using PeopleSoft financial software and other productivity tools. Analyzes reports for propriety of revenues and expenses, trends, and fund balance projections. Presents findings to the Vice President and HR Leadership Team.
- Coordinates the overall annual division budget submission including preparation of necessary budget briefs. Develops and prepares comprehensive budget forecasting and continuous budgetary control reports for both confidential and broad audiences.
- Supports other units within the division in developing and managing their unit budgets.
- Implements position management for all positions within Human Resources.
- In conjunction with Strategic Communications, develops presentations including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and speeches, and reviewing PowerPoint slides to ensure communications align with divisional strategic goals.
- Develops correspondence for the Vice President, Human Resources and implements strategic messaging by ensuring that all correspondence prepared by other HR offices conforms to the Vice President’s Office standards and guidelines.
- Implement filing system conversion to a 'paperless office' format.
- Assists, advises, and represents the Vice President’s Office in a wide range of complex and confidential duties that regularly involve written and verbal communications that may affect collective bargaining unit positions, including but not limited to grievances, restructuring, and disciplinary matters.
- Serves as the liaison between the Vice President’s Office and other divisions, departments, campuses, and the Chancellor’s Office as the point of contact for the Vice President's Office.
- Interprets, applies, and recommends modifications to departmental and campus policies, as necessary.
- Implements and supports the Vice President’s efforts to promote diversity, equity, and inclusion on campus by facilitating communications and interactions between internal and external constituencies.
- Serves as the Project Manager for various projects.
- Performs other related job-duties as assigned.
Minimum Qualifications: Required Education and Experience
- A bachelor’s degree and two-five years of professional and supervisory experience.
- Experience with budget development and financial management.
- Knowledge of academic and administrative programs and organizational structures.
- Experience working in a higher education setting or demonstrated experience to understand and meet the needs of diverse groups, such as students, faculty, staff, parents/guardians, alumni, and the greater community.
- Ability to set and guide the strategic vision and direction for the university in order to achieve institutional goals.
- Ability to utilize political acumen and interpersonal skills to collaborate effectively and diplomatically with multiple constituencies.
- Ability to coach, develop, and provide lead work direction or supervision in the workplace.
- Demonstrated ability to lead crisis management teams or situations.
- Proficiency in standard office programs such as Microsoft Office Word, Excel, and Outlook.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, staff, campus community and external partners.
- Excellent written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Strategic and proactive thinker, who actively seeks opportunities and proposes solutions.
- Experience in managing and handling travel and reimbursements.
- A master’s or advanced degree in a related field preferred.
- Five years’ experience in executive level support with a high degree of supervisory skills.
- Experience in HR and Higher education is preferred.
- Must possess expert level of written and communication skills, high degree of organization, professionalism, good telephone etiquette, discretion and excellent customer relations and service.
- Human resources, employee and/or labor relations experience in a higher education and/or public agency setting preferred.
Compensation and Benefits
Anticipated Hiring Range: $3,750 - $7,916 per month
Classification Salary Range: $3,750 - $11,146 per month
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Work status: Full-time/Exempt/At-Will
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
First considerations will be given to candidates who apply by Tuesday, February 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at email@example.com.
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act